Fees & Payments

AYJC's Incursion Workshops are priced at $25 per student with a minimum daily spend of $800. 

This means you would need to book at least one workshop for 32 students to cover this cost. 

The reason for this pricing system is that if you have a large junior class and small elective classes, we can still visit and run multiple workshops that are targeted at your students' levels on the same day. 

Once you confirm the number of students you wish to book for, we will issue you with a quote for the maximum number of students. The minimum booking fee will then be 80% of that amount in case there are unexpected absences on the day of our visit.

These fees cover staff costs and in most cases transport, however if your school is located more that 2hrs away from Penrith, then additional mileage costs may apply. Please contact us for more information. 

AYJC is an approved vendor with the NSW Department of Education.

After we have completed our visit and you have confirmed the total number of student attendees, we will issue you with a final invoice. This invoice is to be sent to your school's SSO who is in charge of accounts. They will lodge the payment through EdConnect and then send us the confirmation with a Purchase Order number on it.

Once we have the Purchase Order number, we send the amended invoice (with the Purchase Order number added to it) to EdConnect and receive payment directly from them.

That's it!

Every private and independent school has a slightly different system and we are happy to work with whatever process your school usually processes payments through.

We can accept payment before the workshop date, but are also happy to wait until after our visit to confirm the total number of student attendees to issue you with a final invoice. This invoice is to be sent to your school's administration staff and it is then usually passed on to the staff member who is in charge of accounts. 

They will lodge the payment through your school's preferred payment method (usually bank transfer) and then send us the confirmation that payment has been sent.

Once we receive payment, we send a receipt. Simple!