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Frequently Asked Questions:
COVID-19 Restrictions

Updated 13/2/2021

Q: How is AYJC ensuring the safety of students and staff

within COVID-19 Restrictions?

Our 'Japanese bubble' will essentially also be a 'COVID-free bubble'.

To ensure the safety of our students, AYJC continues to operate within current federal and local government COVID regulations. During all camps we have a COVID Marshal who has completed the most up-to-date COVID Safe course offered by the NSW Government. The Marshal's job is to move throughout the spaces to ensure COVID Safe practices are maintained by all participants. The restrictions are changing constantly, so we will provide a COVID Safe Plan at the time of your booking and an updated version before your arrival.


For School Holiday camps, all students and staff will be temperature checked and required to show a negative Rapid Antigen Test upon check-in at the designated entrance. If a student returns a high temperature reading or shows signs of runny nose, sore throat or fatigue then they will not be able to attend the camp. If they exhibit COVID19 symptoms during the camp, they will immediately be isolated in the venue's sickbay and their parents/ carers will be contacted for pick-up.


Throughout the camp, all surfaces and high-traffic areas are frequently sanitized, especially before and after eating. During workshop activities, all instruments and props are sanitized upon one group completing their session and before the next group arrives. All students are asked to sanitize or wash their hands after each activity and before eating.

Q: How will drop-off and pick-up work?

Students attending School Holiday Camps who use AYJC's bus transport service will have their temperature checked and will have to produce a negative RAT before boarding the bus. Any student exhibiting cold or flu-like symptoms will not be allowed onboard and a member of staff will stay (socially distanced) with the student while their parents or carers are contacted for pick-up. 


Parents transporting their children to and from the venue will not be allowed past the car-park or designated 'kiss-and-ride' area. They will need to say goodbye to their child at check-in and wait for them at the designated pick-up point upon check-out. Parents or carers of students who require additional support will be able to assist their child after a temperature check.

Schools participating in Taster Workshops will be responsible for ensuring students and teachers are well before they begin.  If any participants exhibit cold or flu-like symptoms, the workshop will be postponed.

In whichever case, AYJC will provide a detailed guide that best suits the venue and current restrictions in our COVID-19 Safety Plan 2 weeks before the camp's start date.

Q: What is being done to ensure student safety

during School Holiday Camps?

Due to the nature of our School Holiday camps, students from different schools gather in one place to participate together. Each student will be allocated to one group with one leader who is a native or fluent Japanese speaker. Our goal is to keep group numbers to as small as possible. No more than 12 students will be allocated to one group. This is not only to ensure student safety, but also so students benefit from small group-instruction.

Students remain in the same groups throughout the camp and no more than 2 groups-worth of students are lodged together in one room.

E.g. Boys from Group A and Group B will be lodged together

and boys from Group C and Group D will be lodged together.

Girls from Group A and Group B will be lodged together

and girls from Group C and Group D will be lodged together.

Currently we are only allocating rooms at half or one-third capacity (depending on room size). This means, if a room usually holds 12 students, we will allocate no more than 8 to that room. These restrictions are changing all the time, so we will include the current room capacity when you book, then provide an updated ratio in the safety plan 2 weeks before students arrive.

Students will first be asked to wash or sanitize their hands before sitting in their allocated groups with their group leader. Individual groups will be called up to receive their meal,

prepared and served by our chef.

We will only ask students to assist cooking for the entire camp (e.g. Breakfast duty group) if it is safe to do so. Presently meal duty groups are not allowed at any of our camp venues and we have a chef in charge of cooking and serving all meals.

During cooking workshops, where students make their own lunch, they remain in their groups at separate tables so that the spacing rule (currently 1 person/ 2 msq) can be maintained. All fillings and ingredients will be prepared by our chef and sharing of cutlery or utensils is not allowed.

Up-to-date regulations for each camp will be included in the Safety Plan and provided to schools and students at least 2 weeks before the start of each camp.

If you have any other questions, please submit them to

Q: What hygine strategies are being implemented during mealtimes?

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